Job Opening

FirstGen America (FGA) Part-Time Remote Executive Assistant

Part-Time Remote Admin (Grants & Operations Support) 

Location: Remote (must have some availability during PST work hours)

Position Type: Part-Time (15–25 hours/week, flexible)

Reports To: President / Leadership Team

About FirstGen America (FGA)

FirstGen America (FGA) is a nonprofit organization focused on expanding opportunity and support for first-generation and historically underserved students, particularly within community colleges. Through initiatives like Circle of Champions, FGA works to strengthen student success by building community, connection, and culturally grounded support systems.

Position Overview

FGA is seeking a highly organized, detail-oriented Executive Assistant to support day-to-day operations, partnership coordination, and grant-related activities. This is a remote role ideal for someone who thrives in a dynamic, mission-driven environment and is comfortable managing multiple priorities with care and precision.

The ideal candidate brings experience in higher education or nonprofit settings, strong organizational skills, and the ability to work independently while staying closely aligned with a small, collaborative team.

Key Responsibilities

Administrative & Operations Support

• Manage scheduling across multiple calendars (internal team, partners, funders)

• Coordinate meetings, prepare agendas, and track follow-ups

• Monitor and respond to general email inquiries; support inbox organization

• Maintain organized digital filing systems (CRM, Google Drive, shared folders, etc.)

• Support preparation of documents, presentations, and communications

• Assist with coordination of events, workshops, and virtual meetings

Grants & Partnership Support

• Assist with tracking grant deadlines, submissions, and reporting timelines

• Support grant application preparation (formatting, compiling materials, light editing)

• Maintain records of grant documents, reports, and partner communications

• Help coordinate communications with partners, collaborators, and funders

• Conduct light research on funding opportunities, partners, and programs

Coordination & Project Support

• Help manage multiple ongoing projects and timelines across FGA initiatives

• Track action items and ensure follow-through on key deliverables using CRM platform

• Support internal coordination between FGA and JourneyGPS when needed

• Assist with process improvement and organization of workflows

Preferred Qualifications

• 2+ years of experience in administrative support, nonprofit operations, or higher education

• Familiarity with community colleges or student support programs strongly preferred

• Experience supporting grants, partnerships, or program coordination is a plus

• Strong organizational skills and attention to detail

• Ability to manage multiple tasks and shifting priorities with minimal supervision

• Clear, professional written and verbal communication skills

• Comfort working remotely and independently

• Proficiency with Google Workspace (CRM, Docs, Sheets, Drive, Calendar) and/or Microsoft Office

• Bilingual (Spanish and English) 

Key Qualities We Value

• Mission-aligned and equity-minded approach to work

• Strong sense of ownership and follow-through

• Ability to anticipate needs and solve problems proactively

• Comfort working in a growing, evolving organization

• Respect for confidentiality and professionalism in all communications

Compensation

• Hourly rate: $20-$30 per hour (depending on experience)

• Flexible schedule; however must be available during some of PST working hours

• Opportunity to grow with an emerging, impact-driven organization

How to Apply

Please submit a resume and a short statement of interest describing your experience and connection to this work by emailing Luis Chavez at lchavez@journeygps.com